For all

Design

• Use simple, sans-serif fonts
• Use big font sizes
• Avoid all-caps, and use bold for emphasis
• Try to avoid jargon in text content
• Use sufficient colour contrast – resources to test contrast
• Avoid figures that are difficult for colour-blind viewers – guide for colour-friendly figures; a downloadable colour blindness simulator
• If possible, make sure colour is not the only way you convey information (e.g. denoting a heading)
• Keep animations simple
• Avoid unnecessary GIFs and do not use flashing GIFs

Archiving

We will upload all video content to YouTube or similar so that it may be embedded on this website. If you have any concerns about this or want to limit for how long your content is archived with us, please let us know. You retain full rights to your media.

PowerPoint tips:

Please let us know if you can provide the PowerPoint file itself. However, we understand concerns about copyright and plagiarism.

• Follow the below linked guides for the accessibility features in PowerPoint. Some of these features are only limited to when using PowerPoint natively, and may not work if the presentation is recorded (such as alternative text for figures).
• If you can’t provide the .PPT, please provide image descriptions for any figures in the PowerPoint so that we can include these in the transcript or below your poster.
• Keep transitions and animations simple
• Follow colour contrast guidelines
• Space text, limit to ~6-7 lines per slide
• Avoid complicated graphics that could be explained with words
• Microsoft Office guide for making accessible PowerPoints
• How to use accessible colour and style in PowerPoint
• Guide for accessible slide design, including fonts

Presentation

• Speak slowly and clearly
• Use a microphone if possible
• Cover all displayed text
• Describe graphics/images

e-Posters

The content of the poster should be proportional to what you might expect to find on a standard research conference poster (i.e. please don’t submit a 2000 word essay). We’ve not seen this expansive ‘poster’ concept used elsewhere before – so we don’t have any firm ways of expressing how much you should contribute – but be mindful of how much you expect other people to read/consume in your ‘poster’, given there are other posters and our speaker sessions. We ask that any recording (video or audio) please be max. 7-8 minutes in duration.

• All videos should have at least a transcript, but ideally captions.
  • How to use YouTube automatic captioning and transcription
  • How to use YouTube studio to write your own transcription (which is then turned into captions)
  • Please reach out if you cannot perform this–we’re happy to help!
• If not video, all figures should have alternative text.
  • If your poster is in PowerPoint and you are providing the native document, follow Office guidelines.
  • If your poster is a PDF:
    • Follow Microsoft Word guidelines for adding alternative text.
    • Follow Adobe guidelines for adding alternative text
  • If your poster is in video format, please provide text image descriptions that we can include with the transcript, or describe the images during the presentation.
• If not video, your document should be screen-reader friendly.
  • No JPEGs, PNGs, GIFs as your entire poster
  • If you provide a PDF, it should have searchable text (Microsoft Word will automatically generate a searchable PDF; if you have trouble, Adobe has a function to fix this.)
• Use short URLs if necessary.

References:

WebAIM PowerPoint guide
University of Washington: DoIt
SIG Access
Inclusive Design for Accessible Presentations